With the upturn, the pace of work is accelerating again.
To improve efficiency, it is customary in companies to bring teams together at meetings:
- service
- project
- site
These are essential for the cohesion of work, however they are often perceived as a waste of time and money.
Productivity is not necessarily related to time spent in meetings. While employees spend an average of three weeks a year in meetings, and more than double for executives, these meetings are far from always productive, says a study published Tuesday 6 June.
According to the survey conducted by OpinionWay from 3 to 19 April 2017 among 1,012 employees of companies with 500 or more employees, respondents spend on average 4.5 hours per week at a meeting, or 3.4 weeks per year.
But just over half (52%) of these meetings were considered productive. 18% of employees regret that there was "no agenda" or "clearly defined objective", and 26% did not see the need for their presence at these meetings.
Some tips to organise them and maintain a high level of efficiency:
1- Schedule the meeting for a suitable duration.
2- Set an agenda.
3- Name someone to write the report and/or statement of decisions.
4- Transform the decisions taken into concrete actions.
5- Name someone to be responsible for following up the decisions (often the organiser of the meeting).
6- Propose a schedule with end of action dates.
7- Distribute human resources effectively:
- have one contact person per task.
- allocate tasks to the best of the skills of each employee.
By respecting these few elements, you will gain peace of mind and reduction of costs.
The field of removable modular buildings does not avoid the rules for a meeting.
In fact, these are practised systematically in the site launch phase.
They make it possible to clearly define the stages of the construction site, which are the trades that will intervene and when, while implementing in parallel the axes of the safety prevention plan.
This step promotes good progress of the worksite and helps to eliminate blockage points upstream, and not at the moment when the teams intervene on site.
The commissioning customer therefore has a clear vision of future actions, and the delivery date of its removable modular building.
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